Finding A Venue For Your Conference

You have been asked to look for a venue for a conference that your organization is planning to hold. The guests will need to be accommodated at the venue or not too far from it.

That’s your brief! Now, where do you start?

To settle on the most ideal venue, the first thing you need to do will be to ask the right questions.

The success of any event hinges greatly on the venue choice.

There are many things that can make an event an obvious disaster. The following tips can however make the difference between a great event and a disastrous one.

1. The guest list

The first question you need to ask is who will be attending and where will they be coming from? You will also need to know how many guests will be attending your event. Once you get the right answers, compile a list of possible restaurants that have the capacity to accommodate all your guests.

2. Catering to your guests

The ideal venue should leave all your guests satisfied. You will need to know the tastes of your targeted audience, income levels, what they like and don’t like; are they CEOs or middle level managers, etc.

3. Location of the venue

You will need to consider where most of your guests will be coming from and choose a location that’s within that catchment. If you decide to settle for a venue that’s far removed from where most of the target audience is, then you may have to provide appropriate transportation to and from the venue.

4. Weather considerations

A venue that’s ideal during the sunny season may completely be out of question in the wet season. Make sure that the venue you settle on is all-weather venue. It should be easily accessible both during the wet and dry seasons. You may have to provide umbrellas in a rainy season; and perhaps you might need the restaurant to serve hot drinks regularly to keep the guests warm.

5. Experience with similar events

Although that brand new hotel may offer you the lowest rates, consider settling for a venue that has been used before for a more or less similar event. Have they held similar events in the past? You will need to be fully convinced that they have the capacity to give your guests a quality, memorable service.

6. Does restaurant provide other value-addition services?

You would also want to know if the venue comes with good security, ample secure parking, catering, floral arrangements, sound-proof rooms, an in-house sound system, audio visual equipment, first-aid kits, etc.

7. The cost

Although price consideration is the last item on your checklist, you would want to stick to your budget. It does not help to waste time looking at restaurants you can’t afford. Determine your budget and stay within it. Your goal would be to get the best venue at the lowest rate you can get.

Finding An Event Speaker

No matter how meticulously planned an event is, everything rises and falls on a great speaker, especially the main speaker.

At the end of the day, any event is as successful as the ability of the speaker or speakers to communicate effectively.

John Maxwell says that many people communicate, but only a few connect. An event speaker should go beyond communication and connect with the audience. Until this happens, the event cannot be considered as a success; no matter the glitz and the glamour.

When planning an event, it is essential to think long and hard about your audience’s areas of interest and ensure that the speaker delivers beyond expectation.

You need to satisfy yourself that the events speaker you decide to enroll understands the theme and the nuances of your event fully in order to deliver a memorable performance.

But how do you decide who a great events speaker is? Here are three tips that should serve you well.

  1. He or she must be thoroughly well-versed and experienced in the topic of their speech. A great speaker knows his or her subject well. They do not guess or fumble with words due to a lack of knowledge. There’s nothing as sad as having a speaker who does not know what they are talking about and goes about beating the bush without conveying anything.
  2. Make sure that you have chosen the right speaker for the theme of your event. For instance, if your event is about Microsoft platforms, please don’t invite someone from Apple Inc. If you can get Bill Gates to grace the event, then … bulls eye! You will get a performance of a lifetime.
  3. While not many people are charismatic, ensure that the speaker of your choice is a compelling one. He or she should be entertaining and able enough to hold your audience’s attention through tonal variation, gestures, funny stories, jokes, etc. Of course you will have a home-run event if you hire a charismatic speaker.

Finding Networking Events

Since time immemorial, mankind has always had a desire to connect with others and his environment.

The desire to feel loved, appreciated, liked, and to grow has made it crucial for mankind to establish support networks that facilitate advancement in life.

Most social networking platforms such as Facebook, Twitter, LinkedIn, Pinterest, Instagram, etc. all have one goal: to connect like-minded people.

Facebook, for instance, thrives on just one question: what’s on your mind? This simple question appeals to mankind’s desire to be appreciated and cared for.

Networking events can be grouped into the following two distinct groups:

1. Offline networking events

Offline networking events are actual contact events that are held at a location where people physically meet. During such events, people can shake hands; discuss across the table and literary pat each other on the back.

One can find such events advertised in the dailies, notice boards, on TV, on Radio, etc. You can also receive emails or letters inviting you to an event to be held at a particular venue. The bottom line is that you will have to be physically present at the event venue to be considered to have ‘attended’ the event.

2. Online networking events

Online networking events can be found across the internet, especially on social media. These events are virtual and do not require one to be physically present at the venue of the meeting.

To find online events, the internet is your go-to place. These can be found on social networks such as Facebook, Twitter and the like.

For instance, on Facebook you can find events being streamed live, which can help you if you aren’t able to go to the exact location of the event.  Similar events are also held via Skype, Webinars, etc.

All one needs to do is to click on a link and join an online event. Alternatively a simple Google search for “networking events near me” will yield a host of results on events scheduled in your area.

There are many ways of finding networking events either online or offline. Whether you get invited to those events or not, is not the prime concern here. As long as you have joined the right groups, pages, or hangouts, you would surround yourself with the right people and hence finding a desired networking event will be simpler than child’s play.