Finding A Venue For Your Conference

You have been asked to look for a venue for a conference that your organization is planning to hold. The guests will need to be accommodated at the venue or not too far from it.

That’s your brief! Now, where do you start?

To settle on the most ideal venue, the first thing you need to do will be to ask the right questions.

The success of any event hinges greatly on the venue choice.

There are many things that can make an event an obvious disaster. The following tips can however make the difference between a great event and a disastrous one.

1. The guest list

The first question you need to ask is who will be attending and where will they be coming from? You will also need to know how many guests will be attending your event. Once you get the right answers, compile a list of possible restaurants that have the capacity to accommodate all your guests.

2. Catering to your guests

The ideal venue should leave all your guests satisfied. You will need to know the tastes of your targeted audience, income levels, what they like and don’t like; are they CEOs or middle level managers, etc.

3. Location of the venue

You will need to consider where most of your guests will be coming from and choose a location that’s within that catchment. If you decide to settle for a venue that’s far removed from where most of the target audience is, then you may have to provide appropriate transportation to and from the venue.

4. Weather considerations

A venue that’s ideal during the sunny season may completely be out of question in the wet season. Make sure that the venue you settle on is all-weather venue. It should be easily accessible both during the wet and dry seasons. You may have to provide umbrellas in a rainy season; and perhaps you might need the restaurant to serve hot drinks regularly to keep the guests warm.

5. Experience with similar events

Although that brand new hotel may offer you the lowest rates, consider settling for a venue that has been used before for a more or less similar event. Have they held similar events in the past? You will need to be fully convinced that they have the capacity to give your guests a quality, memorable service.

6. Does restaurant provide other value-addition services?

You would also want to know if the venue comes with good security, ample secure parking, catering, floral arrangements, sound-proof rooms, an in-house sound system, audio visual equipment, first-aid kits, etc.

7. The cost

Although price consideration is the last item on your checklist, you would want to stick to your budget. It does not help to waste time looking at restaurants you can’t afford. Determine your budget and stay within it. Your goal would be to get the best venue at the lowest rate you can get.

Finding An Events Planner in Nigeria

Picture this!

You have this important event coming up soon. You need a professional events planner to take care of the details and leave you to concentrate on the event itself – the big picture. You go to good old Google and start typing “event planners in nigeria” hoping to get a lead on where to start looking.

As you pour through tens of events planners in Nigeria, each of them claiming to be the best thing since Aspirin, you soon realize that you will have to do more than just use the Google search dialogue box.

Finding the right events planner in Nigeria, like in many other countries, is a nightmare. This is because most events planners trumpet their prowess from the rooftops but more often than not disappoint in terms of delivery.

One can however minimize their chances of getting a quack events planner by following the following tips.

Important Event Coming Up

1. Track record

Unless it’s a new events company, any events planner worth their salt must have a proven track record of quality service delivery. And don’t just rely on their testimony alone. Ask for testimonials from past clients before you even decide to hire them. Actually take the phone and call past clients as this will give you a clearer picture of the events company in question. One of the websites which makes the process a whole lot easier and where you can find hundreds of event planners as well as see the profiles, their career, work experience and their contact details is AfricaLinked.com. The process of track recording is done much faster once you have the full info!

2. Professional membership

Are they members of a professional events planners association? If an event planner is a professional, then they will definitely subscribe to a professional body in their trade. Ask around and refer to the relevant professional body information outlets.

3. Trade and service guides

Are they listed in trade and services guides such as My Guide in Nigeria. If they are listed in authoritative trade guides in Nigeria, then this will improve your chances of hiring a planner who won’t let you down. But even in this instance, ensure that the trade guides you are relying on are not works of fiction. Do your research thoroughly.

4. Events Planning Certification

Do they have certification from credible events planning institutions in Nigeria? If someone is a qualified events planner, they will have a certification. If their only claim to events planning is experience at Mom and Pop business, perhaps you should look elsewhere!